The Future, Today: The Paperless Office Trend

BusinessWeek wrote an article back in 1975, containing one of the earliest predictions of the ‘Paperless Office’, among other office revolutions that have proven to be fairly accurate. Obviously offices are still not paperless, but the trend continues to grow, with paper consumption decreasing throughout the world, with the exception of China.

From Australian pilots to India’s State Legislative Assembly, more and more groups are adopting a paperless program. Another industry joining the paperless transition is the homebuilding industry. Homebuilder stocks have fallen the past few months, after a strong start in 2013, and homebuilders have to cut back.

David Drees, CEO of Drees Homes in Cincinnati, saw “…his family’s business get sliced in half” during the housing decline. In order to operate more efficiently, he converted “…to a paperless record system that allows Drees’ supervisors to monitor multiple construction sites.” The results in 2013? Drees Co. was ranked 23rd according to Builder magazines Top 100 Builders list, with a 2012 revenue of $593 million.

Many of the other top builders in the industry are also moving toward a paperless office for a variety of reasons, but the overwhelming theme is convenience. Externally, businesses can consolidate all of their bills to a few clicks and avoid mailing statements and checks, which can be lost or delayed, adding to payment costs. Contracts, purchase orders, and vendor communication are critical components to the homebuilding industry and they can all be simplified with a paperless vendor portal.

Internally, going paperless has more financial benefits. Coupled with better technology in the supply chain lets companies track shipments and orders in greater detail, providing more accurate information to determine labor schedules and keep customer satisfaction high. Payroll, invoices, and accounting can all be utilized online with the correct software. Keeping everything together is better for departmental organization and reduces digital storage space.

Moving to a paperless office saves time, costs, and the environment. Make sure to utilize the right products for your business needs. SBS Group can help ease the process with a variety of products from Microsoft Dynamics. Contact us with any questions: http://www.sbsgroupusa.com/contact-us/contact and you can follow us on Twitter and Facebook.

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